New

Alumni Relations & Event Coordinator

University of Georgia

retirement plan

United States, Georgia, Athens

May 26, 2026

Posting Details

Posting Number	S15200P
Working Title	Alumni Relations & Event Coordinator
Department	Grad Sch-Grad Sch Dean's Off
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday-Friday, 8:00 am - 5:00 pm
Advertised Salary	Commensurate with experience
Posting Date	05/26/2026
Open until filled	Yes
Closing Date
Proposed Starting Date	07/01/2026
Special Instructions to Applicants	The application packet should include a cover letter, resume, and contact information for three professional references.
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title	Event Planner I
FLSA	Exempt
FTE	1.00
Minimum Qualifications	Bachelor's degree in a related field or equivalent
Preferred Qualifications
Position Summary	The Alumni Relations & Event Coordinator position is responsible for planning and executing high-profile Graduate School events and maintaining relationships with graduate alumni of the University of Georgia. Responsibilities include scheduling, planning, and implementation of Graduate School events that serve alumni, current graduate students, donors, and the public. This position will also communicate and coordinate closely with Development and Alumni Relations, as well as the offices of the President and Provost.
Knowledge, Skills, Abilities and/or Competencies	Ability to engage effectively with various stakeholders, including upper administration, faculty, staff, students, and alumni Ability to represent the Graduate School's mission as a primary point of contact for alumni engagement and event planning Excellent professional communication and collaborative planning skills Knowledge of protocol for hosting events with high-level attendees Familiarity with graduate education and fundraising strongly preferred
Physical Demands	Sitting for long periods of time. Lifting up to 25 pounds.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	No
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	No
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Serve as primary coordinator and contact for high-profile Graduate School events.

Work with the dean's office and other relevant offices on campus (e.g., offices of the President and Provost) to schedule events
Secure room reservations, catering, and decorations
Coordinate with the Director of Marketing and Communications for all event promotion (e.g., invitations, social media)
List appropriate events (open to public and/or to general graduate student/faculty/staff audiences) on UGA master calendar
Handle attendee RSVP / registration
Prepare event briefings for President, Provost, Dean of the Graduate School, and other upper administration attendees as appropriate
Prepare venue for events and complete event breakdown as appropriate
Coordinate with Business Office to ensure invoices are paid

Percentage of time

Duties/Responsibilities

Coordinate Graduate School activities and events hosted by Graduate School Directors

Work with Graduate School Directors and the Dean's Office to schedule events and assist in planning as requested
Maintain internal Graduate School calendar for planning purposes and ensure that Graduate School events are scheduled to avoid conflicts
List appropriate events (open to public and/or to general graduate student/faculty/staff audiences) on UGA master calendar
Send reminders to event leaders to conduct evaluations with attendees

Percentage of time

Duties/Responsibilities

Coordinate alumni relations for the Graduate School and serve as liaison to UGA office of Development and Alumni Relations

Serve as primary point of contact for UGA graduate alumni
Serve as point of contact for Graduate Education Advancement Board
Plan and lead alumni outreach and engagement efforts
Work with Dean to develop and communicate strategic fundraising priorities to Graduate Education Advancement Board
Coordinate with UGA Development and Alumni Relations on fundraising efforts and donor relations

Percentage of time

Duties/Responsibilities	Other duties as assigned.
Percentage of time	5