Facilities Operations Coordinator

Summary / Position Purpose:

The Facilities Operations Coordinator is responsible for daily facility operations, maintenance activities, vendor services, and workplace support functions to ensure safe, efficient, and well maintained facilities. This role leads operational continuity by managing work orders, coordinating & leading facility projects, maintaining compliance records, and building operations across company locations. The Facilities Operations Coordinator serves as a key point of contact for facility related needs and operational support.

Essential Duties, Functions and/or Responsibilities:

Facilities

• Coordinate & leads day to day facility operations and maintenance activities
• Monitor building systems including HVAC, electrical, plumbing, lighting, and security systems
• Respond to facility requests and ensure timely issue resolution
• Assist with office setups, moves, and workspace organization

Maintenance & Vendor Management

• Coordinate preventive maintenance schedules and repair services
• Manage work orders and track maintenance activities
• Communicate with vendors, contractors, and service providers regarding facility needs
• Monitor vendor performance and ensure services are completed according to company standards

Safety & Compliance

• Support compliance with OSHA regulations, safety standards, and company policies
• Lead facility inspections, safety audits, and emergency preparedness activities
• Maintain facility records, maintenance logs, and compliance documentation
• Report safety concerns and coordinate corrective actions as needed

Operational Support

• Maintain inventory of facility supplies, equipment, and operational materials
• Assist with budgeting, invoice processing, and expense tracking related to facilities operations
• Prepare operational reports and maintain facility related documentation

Project Coordination

• Facility improvement projects, renovations, and equipment installations
• Coordinate schedules and communication between departments and contractors
• Track project timelines and support successful project completion

Work Environment

Combination of office and on-site facility support

May require walking throughout facilities and occasional lifting of office or facility supplies

Occasional after-hours support may be required for operational or emergency situations

Education and/or Work Experience Requirements:

• High school diploma or GED required
• Technical certification or college degree preferred
• Valid driver's license required, forklift certification preferred
• 2 years of facilities coordination/management, building operations, maintenance in a manufacturing or distribution environment
• Experience coordinating vendors, maintenance activities, or workplace operations
• Knowledge of OSHA and workplace safety standards
• Proficiency in Microsoft Office and facilities management or work order systems
• Ability to work independently with limited supervision
• Project coordination or operational support experience preferred
• Strong organizational, multitasking abilities and excellent communication
• Strong problem-solving and follow-up capabilities
• Ability to manage multiple priorities in a fast-paced environment

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards

This position requires applicants to be authorized to work in the US without sponsorship; TestEquity does not sponsor applicants for work visas.

TestEquity provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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