Urbana Place - Administrative Assistant

Urbana Place, a Lifespark Senior Living Community, is looking for an Administrative Assistant to join our growing team!

Urbana Place Senior Living is located conveniently in Brooklyn Park, MN, just off 93rd Ave N and Zane Ave North. We help seniors Age Magnificently in our 103-unit, apartment style community providing Assisted Living, Independent Living and Memory Care services. Urbana Place is a growing community with a fun, caring and passionate team. Join our team today!

Shift: Full Time Monday-Friday 8:00am-4:30pm, Occasional Weekend (PRN)
Wage: $22.00-$25.00 per hour

Are you compassionate towards others? Are you passionate about enriching the lives of others? If so, we want you to join our team and help seniors Age Magnificently! Our Administrative Assistant becomes family and impacts the lives of our residents who live in a Lifespark Senior Living Community.

Position Summary

Responsible for overall management of front desk, accounts payable, staff scheduling and general administration support for business office and facility.

Position Functions and Responsibilities

• Manage and process invoices and required reporting with payables systems.

• Manage and assist with staff scheduling and attendance point system.

• Assist with communication on payroll and employee personnel records as applicable

• Assist and support daily business office duties as applicable

• Answer phone, greet visitors and provide direction and assistance in a friendly and helpful manner.

• Must be adaptable, flexible to changes, and able to prioritize and organize work efficiently to accomplish workload within time allotted.

• Maintain a positive attitude in relation to customer service program.

• Comply with established safety rules and regulations.

• Promptly reports accidents, incidents, and unsafe and hazardous conditions/equipment to supervisor.

• Understand, comply with, and promote all rules regarding resident's rights.

• Abide by the facility's policies, procedures and practices.

• Participate in and support Quality efforts throughout the facility.

• Attend meetings and mandatory in-services.

• Knowledge and adherence to safety/disaster preparedness plan.

• All other duties as needed.

Qualifications

Experience and Education

• High school graduate or equivalent.

• Minimum of three years' experience in a business office environment, preferably health care oriented.

Knowledge, Skills, and Abilities

• Must be able to relate professionally, positively, and cooperatively with residents, resident's families, and employees.

• Must possess proficient computer skills, including email use.

• Must be capable of maintaining regular attendance.

• Must meet all local health regulations and pass post-employment physical exam if required. This requirement also includes drug screening, criminal background investigation, and reference inquiry.

• Must be capable of performing the Essential Job Functions of this job, with or without reasonable accommodation.

• Verification of COVID vaccine status or receiving an approved exemption.

Benefits:

• Annual reviews with wage increases
• Paid time off & paid holidays
• Medical, dental, vision benefits
• 401k + company match
• Employee Referral bonuses
• Tuition reimbursement and nursing loan forgiveness
• Flexible scheduling
• Career development

It has been and will continue to be our policy to provide equal employment opportunities to all employees and applicants without regard to age, race, creed, color, disability, marital status, sex, gender identity, national origin, ancestry, sexual orientation, arrest record, conviction record, military service, use or nonuse of lawful products off the Employer's premises during nonworking hours, or declining to attend a meeting or to participate in any communication about religious matters or political matters, or any other status protected by federal, state, or local law.

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