Clinical Research Coordinator II

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Fred Hutchinson Cancer Center (Fred Hutch)/University of Washington (UW)/Seattle Children's Cancer Consortium (Consortium) is a research collaboration comprising Fred Hutch and its strong collaborators, the UW and Seattle Children's. The Consortium is recognized as a National Cancer Institute (NCI)-designated Comprehensive Cancer Center through its dedication to developing research programs, faculty, and facilities that will lead to better approaches to prevention, diagnosis, and treatment of cancer.

The Office of Community Outreach & Engagement (OCOE) is an integral component of the Consortium. It is housed at Fred Hutch in Seattle with field offices in Sunnyside and Spokane. The mission of the OCOE is to reduce cancer health inequities throughout the cancer care and research continuum by promoting relevant collaborative research and programs. The OCOE uses a qualitative and quantitative data-driven approach to identify our region's greatest needs and strategic research aims to address those needs, which are prioritized and implemented in partnership with our regional Community Action Boards and our Internal Advisory Council of leaders and faculty from throughout the Consortium.

The OCOE is seeking a Research Coordinator reduce cancer health disparities by using bidirectional, community-engaged approaches in outreach, programming, and research. The Research Coordinator will coordinate research and administrative tasks in support of the OCOE's scientific objectives.

The Research Coordinator supports OCOE initiated research projects and the Recruitment and Retention Shared Resource (R&RSR). The R&RSR is a developing shared resource available to all Consortium research teams to request support with recruitment and retention of underrepresented populations in research. The person in this position will coordinate the day-to-day activities associated with research project start up, including database development, Institutional Review Board applications, and data collection. In addition, this role provides administrative support to the R&RSR, through tracking requests, scheduling meetings, and tracking timelines and deliverables.

To be considered for this role, please submit cover letter with resume.

This role will have the opportunity to work partially at our campus and remotely. Evening and/or weekend work may occasionally be required.

Scope of Responsibilities:
The Research Coordinator will work independently to complete daily responsibilities, referring research program/project issues to the Program Administrator for Research Operations, as necessary. The Research Coordinator's primary responsibility is to support OCOE research projects at every stage of the research continuum. This includes supporting research start up and implementation plans, monitoring progress, communicating effectively with the OCOE team when roadblocks exist, proposing solutions, and conducting daily operational tasks to ensure that the overall project goals and deliverables are met. Excellent communication skills across audiences, exceptional organizational skills, attention to detail, and ability to produce high-quality work within a collaborative team are critical to this position. The Research Coordinator will perform some or all the job duties listed below.

Essential Duties:

Research Project Coordination (60%)

• Coordinate the development of research materials (such as study protocols, consent forms, questionnaires, interview scripts, data collection instruments, etc.)
• Complete and submit online Institutional Review Board (IRB) applications, modifications, and continuing review reports, and update Clinical Trial Management System (CTMS) Oncore for each study.
• Register and maintain clinical trials with ClinicalTrials.gov.
• Create REDCap databases
• Implement study protocols tasks as needed (enrollment of study participants, mailing of study incentives, etc.)
• Schedule and conduct participant interviews.
• Update research study database(s) and work with the team in testing and upgrading database to ensure maximum effectiveness for regular tracking and reporting.
• Run reports from study database(s).
• Submit and track participant incentive requests.
• Review (and if bilingual, translate) study materials
• Assist with study data collection
• Administrative support of Recruitment & Retention Shared Resource (R&RSR) (15%)
  
  • Track R&RSR requests, deliverables, and outcomes in AirTable database.
  • Assist with AirTable upgrades.
  • Monitor R&RSR requests and tasks for follow up and timely completion.
  • Coordinate R&RSR consultations and participate, as needed.
• General Administrative Support (20%)
  
  • Coordinate tasks based on established timelines to successfully meet milestones for projects.
  • Complete consulting agreements, purchasing orders, supply orders, invoicing, etc.
  • Schedule and plan meetings, including developing effective agendas, developing/providing background materials, documenting decisions in meeting minutes, and coordinating follow-up activities to ensure actions items/objectives are completed within designated time frame.
  • Assist with website updates.
• General Outreach & Education Support (5%)
  
  • Attend and support community outreach events, as needed, with set-up and take-down, tabling, sharing cancer prevention information with attendees, etc.

Perform other duties as assigned.

Hours: Schedule is typically Monday - Friday, 8 AM - 5 PM, but flexibility for evening and/or weekend events required. Hybrid work options available.

MINIMUM QUALIFICATIONS:

• Bachelor's degree with major study in science, public health, health administration, or closely allied field.
• Minimum two to three years' experience in a clinical research or cancer registry environment with regulatory or human research protections.
  
• Knowledge of clinical trials records, procedures, and computerized data processing systems.
  
• Demonstrated knowledge of how to synthesize study conduct.

PREFERRED QUALIFICATIONS:

• Experience with IRB/Human Subjects Research, and principles of Good Clinical Practice.
• Demonstrated ability to form respectful, productive working relationships with people from diverse backgrounds.
• Demonstrated experience working in diverse and underrepresented communities.
• Must have demonstrated cultural humility.
• High level of attention to detail, excellent organizational skills.
• Excellent written skills. Outstanding interpersonal, customer service and verbal communication skills.
• Time management skills.
• Ability to think critically and synthesize complex issues to move project forward.
• Ability to collaborate effectively across multiple organizations.
• Strong working knowledge of Microsoft Office applications, specifically Word, Excel, PowerPoint, and Outlook required.
• Experience working in public health, community health, health equity and/or health disparities research.
• Experience conducting qualitative interviews.
• Skills in database creation and management.
• Knowledge of Adobe Creative Suites, EndNote, REDCap, AirTable.
• Bilingual (English/Spanish).

To be considered for this role, please submit cover letter with resume.

The hourly pay range for this position is from $31.83 to $47.73 and pay offered will be based on experience and qualifications.

This role will have the opportunity to work partially at our campus and remotely. Evening and/or weekend work may occasionally be required.

Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).