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University of Illinois Chicago jobs

Medical Education Program Coordinator

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Jun 16, 2026


Medical Education Program Coordinator

Medical Education Program Coordinator

Hiring Department: Dean's Office

Location: Rockford, IL USA

Requisition ID: 1041601

FTE: 1

Workplace Type: On-Site

Posting Close Date: 6/22/26

Salary: The budgeted salary range for the position is $46,176 - $56,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Position Summary: The Graduate Medical Education (GME) Office Program Coordinator provides comprehensive administrative, operational, and regulatory support for all ACGME-accredited and non-ACGME training programs, including residencies, fellowships, and programs in development. The Coordinator serves as a key liaison between program leadership, trainees, faculty, hospital administration, and external regulatory bodies, while providing direct support to the Assistant Dean for GME/Designated Institutional Official (DIO) in institutional oversight, accreditation readiness, and strategic initiatives. The Coordinator is responsible for supporting institutional accreditation efforts, program administration, and financial/budgetary processes for the GME Office and assigned training programs. This role requires in-depth knowledge of accreditation standards (ACGME and non-ACGME), hospital policies, and institutional GME policies.

Duties & Responsibilities:

  • Provides high-level administrative and operational support to the Assistant Dean for GME/DIO to maintain institutional compliance with ACGME Institutional Requirements. Provides calendar management, meeting coordination, project tracking, and strategic initiative support to the Assistant Dean of GME and DIO.

  • Coordinates fellowship and other training programs without dedicated program coordinators to ensure compliance with applicable accreditation standards and requirements.

  • Serves as liaison between the GME Office and ACGME, specialty boards, and other regulatory organizations. Assists in the development and implementation of institutional GME policies and procedures. Prepares reports, dashboards, and data summaries for institutional leadership, accreditation reviews and internal audits.

  • Coordinates all aspects of trainee lifecycle management including recruitment, the NRMP Match process, and onboarding and appointment process, licensing and credentialing, and orientation for residents and fellows in their respective programs.

  • Manages trainee records within New Innovations (or related system), including evaluations, procedures, case logs, training milestones, duty hours, moonlighting and clinical activity to ensure compliance with ACGME and institutional standards.

  • Assists program directors in program development, accreditation application and maintenance, program files, internal reviews and other methods of self-study to meet regulatory standards of the ACGME and other external auditing agencies.

  • Coordinates and supports various committees including the Graduate Medical Education Committee (GMEC), Clinical Competency Committees (CCC), and Program Evaluation Committees (PEC) including agenda developments, minutes, documentation, and follow-up on action items.

  • Supports the faculty appointment process and onboarding for faculty and fellows involved in GME programs. Coordinates the faculty evaluation process and assists in faculty development tracking and documentation of teaching and supervision requirements.

  • Assists the DIO with budget preparation and monitoring of program expenditures, and various fund expenditures. Assists in the coordination of affiliation agreements and contracts, rotation schedules and affiliated training site documentation.

  • In collaboration with the Department of Communications and Marketing, develops and maintains program materials for fellowship and GME activities including website content, recruitment and other marketing content ensuring information is current and disseminated to various stakeholders.

  • Maintains and updates various databases related to GME and programs to document trainee and program related outcomes. Ensures data integrity and consistency across various systems including New Innovations, ACGME ADS, and internal tracking tools.

  • Serves as the primary point of contact and liaison for residents and fellows and establishes effective working relationships with program directors, hospital departments, and external partners. Performs other duties as assigned by DIO or fellowship program directors.

    Minimum Qualifications

    1. High school diploma or equivalent.
    2. Any one or combination totaling four (4) years (48 months), from the categories below:
      1. College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:
        • 30 semester hours equals one (1) year (12 months)
        • Associate's Degree (60 semester hours) equals eighteen months (18 months)
        • 90 semester hours equals two (2) years (24 months)
        • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
      2. Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems
    3. Work experience totaling one (1) year (12 months) comparable to that gained at the Medical Education Program Specialist level or similar experience within a medical education program.


    Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.

    Please upload college transcripts and a list of three professional references at the time of submitting your application. If you do not have a copy of your transcripts at the time of the application, please email a pdf copy to rockfordhr@uic.edu by the position close date.

    To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

    Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

    The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

    The university provides accommodations to applicants and employees. Request an Accommodation

    Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

    To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/20116?c=uic

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