Clerical Assistant L1-2- Construction Management Electric SPG- Van Nest

Overview

This position provides administrative support to the Special Project Group Construction team. SPG requires permitting, layout creation and other administrative needs in Van Nest. The successful candidate will interact frequently with internal and external customers, including the NY State Department of Transportation (DOT), and potentially other agencies.

Responsibilities

• Duties include but not limited to, logging and tracking information on various computer applications, preparing contractor work packages, assisting with NYC Department of Transportation issued Corrective Action Requests (CAR) and Notice of Violations (NOV), ordering street opening permits, preparing various status reports, material procurement and basic filing.
• Decipher basic information provided on construction drawings issued from various Engineering organizations.
• Communicate timely with internal and external customers to clarify work scope, resolve inquiries, and ensure compliance with project requirements.
• Utilize Company computer applications Maximo (CWORX), Geographical Information Systems (GIS), Adept, Summons Workspace, Electronic Packaging System (EPS), NYC Streets, and Electric Work Management System.
• (Duties include but are not limited to logging and tracking information on various computer applications and preparing work packages that will be sent to contractors)
• Sit/stand at a stationary post for long periods and travel to various work locations as needed.
• Due to typing requirements, the candidate must have excellent manual dexterity.
• The candidate must be detail oriented, neat, and effective at meeting deadlines.
• Must comply with the companys safety, health, and environmental programs.
• Must understand and be committed to fostering a Zero Accident culture, inclusive culture, achieving Operational Excellence, and enhancing the Customers Experience.
• Responsibilities listed above are intended to describe the general nature of the role and not meant to be an exhaustive list. Duties, responsibilities, and activities may change, and new ones may be assigned at any time with or without notice to meet the evolving needs of the business.
• Well organized, detail oriented, and flexible to handle multiple assignments without compromising quality.
• Effective at meeting deadline.
• The candidate must be willing to travel to various work locations as required.

Qualifications

• High School Diploma/GED and One year of work experience

• Ability to interpret basic information on drawings.
• Must be proficient in Microsoft Office including Word, Excel, Outlook and PowerPoint, etc.
• Ability to influence internal and/or external constituents
• Demonstrated customer service skills
• Proficient in English written and verbal communication skills

• Driver's License Required

• Ability to push, pull, and lift up to 25 pounds
• Sit or stand to answer a phone for the duration of the workday
• Sit or stand to use a keyboard, mouse, and computer for the duration of the workday
• Possess manual dexterity and the ability to use hands for the duration of the workday
• Ability to stoop, bend, reach, and kneel throughout the workday
• Ability to read small print and symbols

• The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.
• All applicants must pass all required placement exams.
• If you accept this job offer, you will be assigned to Westchester operating area of Construction Business Services.
• Ability to build strong customer relationships
• Effective interpersonal skills
• Strong verbal communication and listening skills
• Strong written and verbal communication skills
• Demonstrated time management and priority setting skills
• Well organized, detail oriented and flexible to handle multiple assignments
• All applicants must pass all required placement exams.
• If you accept this job offer, you will be assigned to Westchester operating area of Construction Business Services.