Admin Support Specialist

Business Hours
Monday-Friday

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

The primary purpose of Electric Distribution Systems ( EDS) is the distribution of electricity to the various buildings on the University campus and to the UNC Hospitals. This is accomplished through a complex system of 12kV underground circuits in duct banks run all over campus, which is controlled and protected by a modern relay and control system. EDS is part of Energy Services.

This multifaceted position provides specialized support to 30+ permanent full/part-time employees plus temporary workers, affiliates and its management team. This position is responsible for overseeing Electric Distribution Systems ( EDS) work management processes; internal tracking of purchases and invoicing, equipment repairs & maintenance, inventory, and assisting with budget development and monitoring for an annual budget of $28 million. This position assists the EDS Manager and Engineering staff with updating and tracking metering data, which is used to measure performance and efficiency. Position also provides support and assistance to other workgroups within Energy Services.

This position facilitates daily office operations and ensures expenditures are tracked and controlled, monitors all contracts (maintenance, chemical, uniform, etc.), monitors facility services and charges, provides asset management tracking and reporting, manages policy and compliance for records archiving, provides TIM (Time Information Management) assistance to employees, tracks employee parking permits, state tags and vehicle maintenance/upkeep schedules

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

MANAGEMENT PREFERENCES:
* Proficient in the use of MAXIMO (computerized work management system) or other similar work management system.
* Familiarity with university and state purchasing policies.
* Broad knowledge of UNC financial systems.
* Expert user of MS Office, specifically advanced knowledge of Excel.
* Skills such as communication, attention to detail, organizational and/or multitasking skills, independent judgement, problem solving, accountability and professionalism.

Bending, stooping and/or lifting up to 25 lbs.
Ability to wear PPE as required when entering the industrial environment (closed toed shoes, safety glasses, etc.).

Not Applicable.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.