Administrative Assistant-Level 3 - Senior (11 - 15 Years)

Job Description:

We are seeking a detail-oriented and organized temporary Administrative Assistant to provide support to our legal team. This role will assist with a) routine financial and administrative tasks to ensure the smooth operation of accounting functions and b) preparing simple legal forms for attorney review. Strong capability with AI tools such as ChatGPT and MS CoPilot is necessary to assist team in improving processes and generating reports. Mastery of mail merge functions in word, as well as strong skills with MS Excel, are also needed.

Key Responsibilities:

• Assist with data entry and maintenance of financial records (requiring strong capability with MS Excel).
• Prepare and process invoices, expense reports, and purchase orders.
• Support reconciliation of accounts and verification of financial data.
• Use AI tools to reconcile and generate reports.
• Assist in the preparation of simple legal documents, including using Mail Merge features in MS Word.
• Organize and maintain digital and physical filing systems.
• Respond to internal inquiries regarding financial documentation.
• Assist with compiling reports and summaries for management review.
• Perform general administrative duties including scheduling, document preparation, and correspondence.
• Coordinates activities such as safety programs, engineering, construction, budget analytics, and contract administration.

Education:

• High School Diploma or GED required, associate degree preferred.

Experience:

• 11 - 15 years of administrative experience managing office support, scheduling, and compliance processes. Proficiency in MS products.
• Provides advanced administrative support, manages executive calendars, ensures departmental coordination, a
  and maintains strict confidentiality

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals.To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.