Supervisor, Office Administration

Position Summary:
We are seeking a highly organized, proactive, and professional Office Supervisor / Executive Assistant to the CEO / Legal Assistant to support the CEO and senior leadership team. This role ensures the smooth day-to-day operation of the office while providing high-level administrative support and light legal assistance to internal counsel. The ideal candidate brings strong interpersonal skills, sound business judgment, and the ability to anticipate needs in a fast-paced environment, while partnering closely with the Administrative Assistant to keep operations running seamlessly.

Key Responsibilities:

Office Operations & Supervision

• Oversee daily office operations to ensure a professional, well-functioning environment
• Partner closely with the Administrative Assistant to coordinate priorities and ensure coverage
• Manage office supplies, inventory, and vendor relationships
• Coordinate department lunches, company events, and internal meetings
• Partner with facilities/vendors on maintenance and office needs

Executive & Administrative Support

• Provide direct administrative support to the CEO, including calendar management, meeting coordination, and communications
• Assist General Counsel, CIO/CFO and other senior leaders as needed
• Prepare materials, agendas, and logistics for executive and board meetings
• Coordinate board meetings, including catering, room setup, and materials distribution

Legal Support (Administrative)

• As needed and in coordination with other assistants, provide administrative support to internal counsel, including document formatting, organization, and file management.
• Maintain and organize contracts and legal records with a high level of confidentiality, utilizing LinkSquares to manage contract workflows and track key terms, deadlines, and document status
• Coordinate document execution (e.g., DocuSign) and maintain records
• Support internal coordination on routine legal-related requests

Culture & Coordination

• Foster a positive office environment
• Support cross-functional communication and coordination
• Anticipate needs and proactively solve problems

Eligibility Requirements:

• 3-5+ years of experience in an executive assistant, office manager, or similar role
• Strong organizational and multitasking skills with exceptional attention to detail
• Excellent interpersonal and communication skills
• Demonstrated business acumen and professionalism with senior leadership
• Ability to handle sensitive and confidential information with discretion
• Experience supporting legal or compliance functions is a plus
• Proactive, resourceful, and solution-oriented mindset

Required Qualifications

• Must submit your application for employment through www.interparkholdings.com/careers.aspx to be considered for this position.
• Must have unrestricted authorization to work in US.
• Must be at least 18 years of age. If working at an off-airport location, you must be 21 years or older based on airport requirements.
• Must be willing to submit to and pass a background investigation, drug test and reference checks.
• Must possess vision and hearing faculties sufficient to perform essential functions.
• Must be willing to work in the Corporate Office 5 days a week.
• Must be willing to work the following onsite schedule: Monday - Friday 8am - 5pm.

Comprehensive Benefits Package & Salary Information

• Salary Range: $60K - $72K
• 401k
• Employee Assistance Program (EAP)
• Vacation Time
• Medical, Dental, Vision
• Pre-Tax Commuter