Event Coordinator II (IBB)

Overview

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Atlanta, Georgia

The Institute for Bioengineering and Bioscience (IBB, https://research.gatech.edu/bio) is located in Georgia Tech's thriving Biotechnology Complex was launched in 1995. IBB serves to catalyze new research and education initiatives at the interface of bioengineering and bioscience and to integrate the broad range of bio-related activities throughout Georgia Tech and its partner institutions.

Coordinate arrangements for holding meetings, gatherings or other events on behalf of a campus unit or office. Responsible for scheduling and planning the event, reserving a location, arranging for support services and follow-up. Events range from small to large scale, are both internal and external facing and utilize unit based facilities and other locations, on and off campus. This position will interact on a consistent basis with: Unit management and staff and event sponsors, vendors. This position typically will advise and counsel: event sponsors, vendors. This position will supervise: NA.

Job Duty 1 -
Confer with event sponsors to determine scope and overall objectives associated with an event.

Job Duty 2 -
Based on client needs and facility availability determine resources required and prepare event schedule.

Job Duty 3 -
Make necessary facility reservations.

Job Duty 4 -
Arrange for any catering requirements, facility set-up, parking, security, etc. May coordinate attendee travel arrangements.

Job Duty 5 -
Design and create promotional/publicizing materials (print, website, etc.).

Job Duty 6 -
Manage and track event budgets/costs, and maintain associated reports.

Job Duty 7 -
Conduct follow-up to determine adequacy of services provided in support of event.

Job Duty 8 -
May be responsible for identifying prospective customers and generating revenue.

Job Duty 9 -
Perform other duties as assigned

Educational Requirements
High school diploma, GED Certificate or Vocational School Diploma

Required Experience
Four to five years of job related experience

Preferred Educational Qualifications
Technical Diploma, Associate's Degree or two years college course work

• Excellent customer service skills

• Has an interest working in a higher education community

• Excellent written and verbal communication skills

• Self-starter with the ability to work independently and with initiative, within Georgia Tech, University System of Georgia, state, and federal guidelines

• Able to handle multiple priorities while meeting overlapping deadlines

• Adept at working with all levels of external guests and internal/university stakeholders to include executive leadership, faculty, staff, and students

• Team player with strong work ethic

• Proficiency with MS Office, and experience in Adobe Creative Suite a plus, but not required

• Bachelor's degree

• Able to lift up to 30 lbs

Attach cover letter and resume as PDFs. Please name cover letter file as "Last Name, First Name - Cover Letter" and resume file as "Last Name, First Name - Resume".

Please indicate in your cover letter whether you have experience planning events in an academic or higher education setting. If you do not have this experience, please note that as well. Higher education experience is not required for this position.

SKILLS
This job requires working knowledge and skills in event management. This includes skills in customer service, organizing, planning and scheduling. Use of business related computer applications is required.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Successful candidate must be able to pass a background check. Please visit https://usg.policystat.com/policy/19298143/latest/

• Job Grade: A7

• Anticipated salary rate: $49,308 to $67,059 per year commensurate with qualifications