Gift Administration Specialist

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Our Mission

The Georgia Institute of Technology (Georgia Tech) in Atlanta, Georgia, has been an engine of Progress and Service since it was founded in 1885 and is ready to play an even greater role going forward. Georgia Tech is redefining what it means to be a leading public research university in this new era, committed to empowering people of all backgrounds and to integrating our resources across disciplines to create a better future for our community locally, nationally, and globally. As the Institute realizes the strategic plan that was developed under the leadership of Angel Cabrera (https://president.gatech.edu), Georgia Tech will continue to serve as an example of innovation and a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders ready to produce novel ideas and create solutions with real human impact. Additional information about Georgia Tech's commitment to excellence and its strategic plan can be found at: https://strategicplan.gatech.edu/.

Georgia Tech Office of Development (DEV)

Our fundraising team at Georgia Tech currently consists of more than 100 professionals who are focused on securing transformative philanthropy (major and principal gifts) to support the strategic priorities of the Institute and its colleges, schools, and programs, including Georgia Tech Athletics. For fiscal year 2024 (closed 6/30/2024), the Development team's efforts resulted in over $243 million in new gifts and commitments in support of Transforming Tomorrow: The Campaign for Georgia Tech which will secure more than $2 billion in new commitments and gifts from individuals, foundations, corporations, and other organizations. One of the most significant priorities within Transforming Tomorrow is ensuring access of the brightest undergraduate, graduate, and professional students to Georgia Tech, regardless of their socioeconomic backgrounds. To learn more about Transforming Tomorrow and other campaign priorities, visit https://transformingtomorrow.gatech.edu/.

The Gift Administration Specialist supports the Gift Administration function through the timely and accurate processing, receipting, recording, and reconciliation of gifts and pledges to the Institute. Processes all forms of contributions, including checks, credit cards, EFTs, stock transfers, payroll deductions, matching gifts, and pledges, ensuring transactions are accurately entered into Blackbaud CRM (BBCRM) and aligned with donor intent and designation. Maintains the integrity of revenue, biographic, and designation records and prepares supporting documentation for audits. Performs daily reconciliations between BBCRM, Georgia Tech Foundation financial systems, and related records, and assists with audit activities under the direction of the Director, Gift Administration. Follows established receipting procedures, reviews vendor receipt proofs, and ensures compliance with IRS regulations, State of Georgia requirements, and applicable CASE, NACUBO, and FASB standards. Responds to phone and email inquiries, collaborates with schools, colleges, administrative units, GT affiliates, and the Georgia Tech Foundation, and communicates professionally with donors and colleagues. Reports to the Director, Gift Administration. Interacts with and advises students, staff, and faculty. Supervision: None.

Job Duty 1 -
Process check deposits and monitor incoming donations across all gift channels. Check, credit card, EFT, stock transfers, payroll deduction, matching gifts, pledges, and other gift vehicles coordinating record keeping across all GT affiliates.

Job Duty 2 -
Perform timely and accurate gift entry and updates in Blackbaud CRM (BBCRM), determining the correct designation based on the donor's stated intent and maintaining the integrity of revenue, biographic, and designation records.

Job Duty 3 -
Manage and complete gift receipting workflows as directed by Gift Administration leadership, including the review and approval of vendor mailing receipt proofs.

Job Duty 4 -
Maintain complete documentation of all CRM updates and supporting materials for audit purposes.

Job Duty 5 -
Review transactions, supporting documentation, and general ledger activity for accuracy; identify and correct discrepancies. Perform daily reconciliations between BBCRM, the Georgia Tech Foundation's financial systems, and supporting documentation.

Job Duty 6 -
Coordinate and support daily audit processes under the direction of the Director, Gift Administration, ensuring all updates within BBCRM are properly documented for audit review.

Job Duty 7 -
Ensure compliance with IRS regulations governing charitable gift acceptance, processing, and receipting, State of Georgia requirements, and CASE, NACUBO, and FASB reporting standards, as well as Georgia Tech and Georgia Tech Foundation gift acceptance policies.

Job Duty 8 -
Serve as a point of contact for incoming phone and email inquiries to the Gift Administration department. Coordinate with schools, colleges, and administrative units across the Institute, GT affiliates, and Georgia Tech Foundation staff to ensure timely and accurate gift reporting and to resolve gift-related questions.

Job Duty 9 -
Utilize online forms, portals, and web-based applications to access information, prepare data, and manage assigned work; track and complete tasks through the team's project management system. Maintain and update documentation of gift administration processes and standard operating procedures.

Job Duty 10 -
Perform other related Gift Administration duties as requested or required, including support for special projects, year-end and campaign reporting cycles, and professional development on current trends in non-profit gift accounting. Other duties as assigned.

Educational Requirements
High school diploma, GED, or vocational training

Other Required Qualifications
Overnight travel required for project delivery; flexibility in on-site daily service delivery hours (due to client shift schedules, project requirements).

Required Experience
1+ years of related experience required; experience in higher education advancement, a foundation, or other non-profit gift administration setting preferred

Additional Preferred Qualifications
Experience in gift planning and accounting skills

Preferred Educational Qualifications
Bachelor's Degree or an equivalent combination of education and experience.

Salary Range: $47,670 - $60,540

ABILITIES
- Strong written and verbal communication skills with the ability to interact professionally with donors, colleagues across the Institute, and Foundation staff
- Ability to work efficiently in a large, complex, and dynamic organization while balancing multiple priorities and deadlines
- Extremely detail-oriented with demonstrated accuracy in data entry and financial record-keeping
- Ability to work responsibly and judiciously with confidential and sensitive donor and financial information at all times
- Ability to consistently execute tasks efficiently, effectively, and on time

KNOWLEDGE
- Knowledge of gift recording, IRS regulations as they pertain to charitable giving, and CASE, NACUBO, and FASB guidelines preferred
- Working knowledge of fundraising Customer Relationship Management (CRM) software; Blackbaud CRM (BBCRM) experience preferred
- Strong working knowledge of Microsoft Word, Excel, and Outlook
- Highly developed organizational skills and attention to detail

SKILLS
Excellent customer service and communication skills. Attention to detail, and experience in planning and organizing large events.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Successful candidate must be able to pass a background check. Please visit https://usg.policystat.com/policy/19298143/latest/