Academic Personnel Analyst III

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 08-19-2026

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Humanities Division at UCSC includes the departments of Critical Race and Ethnic Studies (CRES), Feminist Studies, History, History of Consciousness, Languages and Applied Linguistics, Linguistics, Literature, Philosophy, and the Writing Program. The following undergraduate majors are offered: Applied Linguistics and Multilingualism, Classical Studies, Critical Race and Ethnic Studies (CRES), Feminist Studies, History, Jewish Studies, Language Studies, Linguistics, Literature, Philosophy, and Spanish Studies. Several undergraduate minors are also offered. The following graduate programs are offered: Literature, History, Philosophy, Linguistics, Feminist Studies, and History of Consciousness. Instruction to satisfy UC and campus writing requirements is offered through the Writing Program. The Humanities Institute (THI) serves as a division wide umbrella to administer and fund various faculty research projects and groups.

There are approximately 100 senate faculty, 100 lecturers (including many part-time), and 160 student employees in various teaching and research titles, and various visiting instructors and student employees.

More information can be found at: https://humanities.ucsc.edu/

JOB SUMMARY

Under the general supervision of the Academic Personnel Director, the Academic Personnel Analyst works as a lead analyst on the Humanities Academic Personnel Team. The incumbent is responsible for accurate UCPath records for all Humanities academic employees, through the review of UCPath entries and continuous training of the AP Analysts, as well as serving as the expert on UCPath in the Humanities Division (developing training materials, UCPath guides specific to Humanities, and meeting with APO and other UCPath staff). The incumbent oversees personnel and payroll records for a population of senate, non-senate, and academic student employees and provides advice and consultation on all personnel matters.

This position will serve as the dedicated analyst for the Divisional Committee on Academic Personnel, guiding the committee on personnel policies, review procedures, and ensuring all practices align with the current terms of the Unit 18 and graduate student labor contracts. In addition to non-senate and student payroll, the incumbent will be responsible for payroll and funding duties for academic employees. The incumbent will collaborate with departments and other campus units to deliver efficient and effective personnel/payroll services and ensure compliance with policy and procedures.

APPOINTMENT INFORMATION

Budgeted Salary: $98,150- $114,700 / Annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: Remote

Union Representation: Non-Represented

Job Code Classification: 004514 (ACAD PERSONNEL ANL 3) - Grade 22

Travel: Never or Rarely

JOB DUTIES

50% - UCPath Lead

• Serves as the UCPath payroll lead for the division.
• Serves as the point person for missed pay and UCPath inquiries from outside units.
• Serves as the point person for senate, non-senate, and student inquiries.
• Trains AHR Analysts on non-senate and student populations.
• Creates resource documents for areas identified as needing more support and guidance.
• Pulls various reports, analyzes, distributes, and takes action where needed.
• Administers payroll and funding for academic employees in UCPath.
• Tracks employee populations, analyzes data, and determines next steps in UCPath.
• Provides feedback on the effective operation of UCPath and payroll policy matters, including issues and problem resolution.
• Regularly updates internal policies, procedures, and documentation.
• Develops and maintains information systems for compiling statistics and reports; produces reports for divisional, campus, and systemwide units/personnel.

40% - AHR Personnel & Policy

• Provides analysis, advice, and guidance on senate, non-senate, and academic student employees to all levels of personnel within the division.
• Determines and assembles materials for academic review cases.
• Tracks personnel actions and status in DivData, including appointments, reappointments, salary increases, merit increases, and all other actions.
• Communicates regularly with Humanities Division programs, departments, colleges, and other divisions to coordinate divisional Lecturer, senate, non-senate, and academic student employee appointments.
• Provides analysis, interpretation of, and advice on the features of personnel policies and procedures and contracts to academic employees, staff, and administrators for appointments, employment, merit increases, reviews, salary actions, position classifications, etc. Areas of analysis include (but are not limited to): equal opportunity and affirmative action in recruitment, proper title and salary, proper compensation, wage and salary administration, adherence to confidentiality in preparation of dossiers, candidate's access to confidential and non-confidential information, adequacy of evidence presented, and correct review procedures at each level of review.
• Analyzes evidence to see that it supports recommendations of reviewers within the context of relevant Academic Personnel policies, MOUs (contracts), and campus implementing procedures; reviews dossiers; computes and sets salaries; summarizes teaching evaluations; highlights major policy or procedural issues and problems regarding recommended personnel actions, and recommends resolutions to problems; drafts various personnel action letters.

5% - Senate Personnel & Policy

• Counsels faculty and other academic staff concerning work-related problems, work eligibility, and benefits considerations.
• Assists the Academic HR Director by preparing and assembling materials for ladder-rank academic review cases. This may include reviewing the file for proper conformance to academic personnel policies, summarizing teaching evaluations, outlining salary and policy issues, etc.
• Assists with producing the CALL for academic personnel reviews.
• Assists with the faculty leave process and produces reports and rosters.
• Assists with complaints and grievances as needed.

5% - Visa Applications

• Analyzes and interprets guidelines and policies to provide advice and counsel to unit clients on issues such as compensation, work-eligibility (visa) matters, including H1-B processing or PR applications and benefits considerations.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Experience with PeopleSoft and/or UCPath.
• Experience in, or equivalent to, human resources and payroll.
• Experience with databases; desktop computer proficiency, including word processing, email, calendaring software, internet research, and spreadsheets, and the ability to learn complex systems.
• Demonstrated knowledge of and ability to apply and interpret policies and procedures which govern academic HR.
• Analytical, critical thinking, and problem-solving skills to analyze and interpret policies, procedures, and situations in a multi-faceted way and develop and implement creative recommendations and solutions within established guidelines.
• Demonstrated strong communication skills, customer service skills and interpersonal skills.
• Excellent written communication skills with the ability to draft and edit correspondence and reports with the ability to interact effectively with university, faculty, administrators, staff and student employees.
• Excellent oral communication skills with the ability to interact effectively with university, faculty, administrators, staff and student employees.
• Math skills sufficient to calculate payments accurately.
• Demonstrated ability to employ diplomacy and empathy that cultivates and maintains a positive interpersonal environment with internal and external clients.
• Demonstrated ability to work with others from diverse backgrounds, using insight, tact, and diplomacy to facilitate reasonable outcomes in a manner that supports and advances the campus Principles of Community in all activities.
• Ability to coordinate a variety of projects simultaneously; ability to work under pressure of deadlines, multiple responsibilities, and high volume of work.
• Ability to exercise flexibility, cope with ambiguity, frequent interruptions, changing priorities and competing deadlines.
• Ability to pay strict attention to detail and work accurately.
• Ability to work effectively as part of a team and individually.
• Ability to exercise good judgment and discretion in handling sensitive and confidential issues in a large, complex organization.
• Ability to analyze, apply and relay complex HR concepts.

PREFERRED QUALIFICATIONS

• Knowledge of University departmental formal and informal policies and procedures and understanding of variances to stated policies.
• Knowledge of human resources management systems and /or other related business software programs and systems.
• Knowledge of unit academic culture and educational goals of discipline(s) served.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• This is a fully remote position, and the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy
  • Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.