Academic Personnel Specialist (Hybrid)

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The hourly range the University reasonably expects to pay for this position is $28.78/hr - $34.80/hr.

Remote/Hybrid eligibility: Hybrid, 3 days On-Site.

Initial applicant review will begin on or around August 10th 2026. This posting will remain open position are filled.

These union positions are represented by the bargaining unit Clerical & Allied Services - CX Teamsters Local 2010.

CANRA (U13): Mandated Child Abuse Reporter

The University of California, Merced, is the newest of the University of California system's 10 campuses and one of the youngest universities to be designated an R1 research university. With approximately 9,100 undergraduate and graduate students, UC Merced is a smaller, more intimate campus compared to its sister campuses, while equipped and staffed as a cutting edge, 21st century research institution. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships and a growing community in the heart of the San Joaquin Valley, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked in the top 30 among the best public universities in the nation by U.S. News and World Report and #1 for social mobility by the Wall Street Journal, UC Merced is uniquely equipped to provide world class educational opportunities to dynamic and enterprising students in the Valley and throughout the state. In partnership with UC San Francisco, UC Merced has launched a rigorous medical education program that will supply the Valley with culturally competent providers dedicated to improving local access to quality care. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and is accelerating the continued economic development of the region.

Under the general supervision of the Personnel Director, the Academic Personnel Specialist will support the daily operations of the School of Natural Sciences' Personnel Unit. This position, in coordination with the Personnel Unit team, provides analysis, research, and project management and supports the day-to-day functions of academic recruitments, advancement processes, and all other actions pertaining to Personnel. The incumbent will respond to inquiries and exercise independent judgment relative to the resolution of complex customer issues.

KEY RESPONSIBILITIES

• Assembles, reviews, and processes materials for academic review and appointment cases. Provides support to faculty committees and/or chairs. Enters and retrieves data using various Human Resources Information Systems.
• Provides staff support to faculty search committees, chairs, Faculty Equity Advisors, and the Dean on job postings, recruiting, and hiring policies and procedures.
• Counsels faculty and other academic appointments concerning work-related problems, work-eligibility (visa) matters such as J-1 processing, H-1B processing, Permanent Residence applications, and benefits considerations.
• Has primary responsibility for non-student and temporary academic appointments, including assisting with processing all hiring and separation documents for academic hires such as Unit-18 Faculty, Postdoctoral Scholars, Visiting Scholars, and other academic appointments.
• Advises and counsels by analyzing and interpreting system-wide and organizational policies such as the APM & MAPP, making recommendations, and developing new or revised academic personnel procedures and practices for the School of Natural Sciences. Assists with administering policies and programs in academic reviews, recruiting, instructional labor relations, wage and salary administration, onboarding, offboarding, and training. Other duties as assigned.

EDUCATION and EXPERIENCE

• Bachelor's degree from an accredited university in Business Administration, Human Resources, Business Law, Management, or other related areas, and/or equivalent experience/training.

AND

• One year of directly related experience in a human resources discipline, or academic personnel, or a combination of education and experience as outlined.
• PHR, SPHR, SHRM-CP, or SHRM-SCP (Preferred)

CRITICAL KNOWLEDGE and SKILLS

• Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR.
• Knowledge of the organization, college, and departmental formal and informal policies and procedures and understanding of variances to stated policies.
• Knowledge of human resources management systems and other related business software programs and systems.
• Knowledge of unit academic culture and educational goals of discipline(s) served.
• Analytical skills to conduct analysis and develop recommendations to Chairs / unit management.
• Demonstrated organization, problem solving, and communication skills.
• Ability to work in a fast-paced environment with conflicting and changing priorities.

Background check required.

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Equal Employment Opportunity:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/