Brain Injury and Health Project Manager - TBICOE

Join the HJF Team!

HJF is seeking a Brain Injury and Health Project Manager to drive successful completion of key deliverables and stated objectives for a single project or multiple non-integrated projects by coordinating and monitoring the status of work performed by technical staff. Provides project management and administrative support to the TBI Advisory Committee including the Chair of the Committee, the TBICoE Branch Chief, and its core members

This position will be in support of the Traumatic Brain Injury Center of Excellence (TBICoE) in Silver Spring, MD. TBICoE is a branch of the Research Support Division in the Research and Engineering Directorate (R&E) of the Defense Health Agency (DHA). DHA is a Federal Program within the Department of Defense (DoD). TBICoE, known previously as the Defense and Veterans Brain Injury Center (DVBIC), has been congressionally mandated since 1992 and is currently a matrixed research, dissemination, and knowledge translation program, supporting warfighter brain health and readiness by advancing the traumatic brain injury state of the science and clinical standards.

TBICoE's mission to support the warfighter is executed through subject matter experts embedded across DHA facilities with expertise in TBI clinical research investigations, surveillance, clinical tool development and training, cognitive monitoring and assessment, and dissemination of TBI tools, products, and education/training materials to DoD medical personnel, service members, including Guard, Reserve, and operational medics/corpsmen, veterans with TBI, and families/caregivers of the warfighter.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Demonstrates experience and ability to oversee and orchestrate and perform day-to-day management of assigned delivery order projects that involve teams of consultants and functional experts and analysts.
• Ensures tasks are completed in manner that is compliant with relevant Government policies, procedures and standards.
• Organizes, directs, and coordinates the planning and production of all activities associated with assigned delivery order projects.
• Demonstrates attention to detail and ability to accurately capture fast-paced, dynamic communications among SMEs, analysts, and technical experts
• Excellent oral and written communicator with strong interpersonal skills
• Functions as primary liaison between member of the TAC and TBICoE HQ.
• Responsible for scheduling meetings and any associated activities to include maintenance of calendar invitations, drafting and coordination of meeting minutes.
• Project Management Planning for brain injury, warfighter brain health, and related projects such as cognitive monitoring efforts:
• Acts as a subject matter expert in the planning and execution of a variety of projects related to WBHI, TAC, TBI/brain health space, and cognitive monitoring.
• Is responsible, in collaboration with the TBICoE lead, for planning and overseeing of projects from initiation to close (i.e. cradle to the grave) to ensure projects are completed on time, within budget, and in line with PRS required quality. Develops plans giving significant considerations and monitoring of resources allocated to the project.
• Develops recommendations to TBICoE government commensurate with listed responsibilities to improve the management of TBICoE projects and programs. In line with training and experience, may make recommendations on project improvements that can reduce cost or increase effectiveness and efficiencies within the project.
• Monitors project progress and is independently able to keep stakeholders across several layers of leadership and subject matter expertise informed of the project progress, challenges, timelines, etc.
• In collaboration with the TBICoE government, will create an accurate timeline of steps required toward project completion to ensure tasks are finished on time, adhering to PRS required quality, and within the plan confines. Will remain aware of the status and progress of the various projects they oversee.
• Acts as integrator of multi-faceted viewpoints, needs, and information, to include but not limited to setting and managing staff and stakeholder expectations, developing a detailed project plan, defining the scope of the project and making recommendations on the assignment of team members to specific tasks.
• May be involved in a wide variety of projects, including but not limited to projects involving clinical recommendations and tools, dissemination and implementation projects, research projects, research dissemination/translation efforts, and communication projects.
• Tracks and analyzes project performance, including short and long- term goals. Measures performance by utilizing appropriate project management tools, techniques, and metrics.
• Anticipates delays or roadblocks that may impact the project and communicates impact with stakeholders. Actively problem solves through issues to keep the project on track and within the plan confines.
• Monitors resource allocation assigned to a project in order to keep the TBICoE lead aware of any risk or over burn of resources. Is responsible for assisting with coordination of internal resources and when required with third party vendors for the successful execution of the project(s).
• Evaluate plan efficiency and effectiveness to accurately identify successes, weaknesses, opportunities, and threats (SWOT) and lessons learned.
• Incorporates plan to track individual project lessons learned and emerging trends/themes across the organization to prevent similar issues in future projects and organizational approaches.

Education and Experience

• Master's degree in health-related field (e.g., health science, public health) preferred.
• Experience within similar work setting (e.g., dynamic program/policy setting, military healthcare) may be accepted in lieu of educational minimums.
• Minimum 4-6 years in related experience preferred with several years' experience as a certified PMP.

Required Knowledge, Skills and Abilities

• Knowledge of the duties, priorities, commitments, policies and program goals of the organization is required.
• Ability to use sound judgment in problem solving and excellent interpersonal and communications skills required.
• Ability to coordinate complex issues at any given time required.
• Ability to anticipate needs, take initiative and strong attention to details.
• Knowledge of and flexibility to work with a wide variety of staff, including military and civilian clinicians, researchers, policy makers, leadership, and administrators.
• Must have a proven ability to creatively solve problems as well as excellent analytical skills. Must adhere to legal, professional and ethical codes with respect to confidentiality and privacy.
• Prior experience within the DoD system strongly preferred.
• National level Project Management Professional certification required.
• May require US Citizenship and the ability to obtain and maintain a T3/Secret Clearance.

Physical Capabilities

• Lifting: Requires lifting materials up to 25 lbs.
• Ability to stand or sit at a computer for prolonged periods.

Work Environment

• This position will take place primarily in an office setting.

Compensation

• The annual salary range for this position is $67,500-$89,300. Actual salary will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.