COSS County Administrative Assistant

The Administrative Assistant in this position will provide administrative support to the County Extension Director and other staff of the North Carolina Cooperative Extension - Randolph County Center.

Are you looking for a rewarding career that will let you give back to your community? NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state. We are a model of excellence in non-formal, research-based education that advances agriculture, the environment, human health and well-being, youth and communities, while creating prosperity for all North Carolinians. Working for NC State Extension allows you to teach without being tied to a classroom or school bell.

North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, Cooperative Extension field faculty deliver unbiased, research-based information to North Carolina residents.

Randolph County is in the Central Piedmont of North Carolina. For Information about Randolph County visit https://www.randolphcountync.gov/

Wolfpack Perks and Benefits

Although our employees are based in county offices across North Carolina, they enjoy the same benefits of being part of the NC State University community.

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Duties include:

The candidate must maintain a high level of trust, confidentiality, and a positive, professional attitude towards supportive team building.

This position will be responsible for supporting individual agent programs as assigned.

The Administrative Assistant will also answer phones, greet visitors to the office, respond to general information inquiries, assist Extension Volunteer Groups, and carry out other general office duties as assigned.

Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience

An extensive knowledge of computer applications is required, including Microsoft 365, Google Workspace, and Outlook.

Must have a willingness to learn new software programs necessary to perform essential duties.

Must be highly motivated, have strong organizational skills, problem-solving skills, and the ability to multitask. The County Administrative Assistant should possess strong written and verbal communication skills.

Must have the ability to communicate financial policies and requirements clearly and professionally, as well as the ability to handle confidential information appropriately.

Must have effective time management skills and be able to prioritize tasks.

Must have a strong sense of fiscal responsibility and accountability for public funds. Ability to establish effective working relationships with County departments, University personnel, vendors, and Extension staff.

Knowledge of county government, higher education, Cooperative Extension, or other public-sector operations.

Strong understanding of governmental budgeting, purchasing, accounts payable, and financial management.

Ability to manage and monitor multiple program budgets.

Proficiency with PCard reconciliation and expense management.

Familiarity with timekeeping systems.

Ability to learn and effectively use county and university financial, purchasing, and administrative systems.

Ability to support multiple professionals and programs in a deadline-driven environment.

Human resources skills to assist with interviewing, hiring, and onboarding processes.

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NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.