Office Assistant

Summary
Performs a range of basic office support activities for a unit/department, such as answering phones and directing calls, greeting and directing visitors, answering questions and performing routine clerical, data entry, and/or word processing work as assigned.

Duties and Responsibilities
Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries; maintains log of inquiries as required.
Opens and routes incoming mail; distributes correspondence and other material to department staff/faculty.
Performs a variety of routine assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.
Copies and/or duplicates materials as requested; may oversee day-to-day operation of copy machine; may prepare and transmit facsimiles for the unit.
Establishes, maintains, processes, and/or updates files, records, and/or other documents.
May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.
May order, stock, and distribute office supplies.
May run various routine errands, as required, for the unit/department.
Performs miscellaneous job-related duties as assigned.

Enrolled in a degree seeking program at UNM, Enrolled at least half-time (6 hours) at UNM for fall and spring semesters (Audit hours do not count), and if Work Study, you must meet Satisfactory Academic Progress.

Knowledge, Skills and Abilities Required

Records maintenance skills.
Ability to maintain calendars and schedule appointments.
Ability to understand and follow specific instructions and procedures.
Ability to prepare and print routine correspondence, labels, and/or other basic written material.
Word processing and/or data entry skills.
Skill in the use of operating basic office equipment.
Receptionist skills.

Minimum Job Requirements
High School Diploma or GED; no previous experience required.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.