Clerical Assistant 2

As a Clerical Assistant 2 with the Pennsylvania State Police, Bureau of Records and Identification, you will support several divisions that rely on precise and timely clerical work. Your efforts will help maintain essential information used across the agency. You will contribute to a dependable workflow that supports public safety operations. This role gives you the chance to make a meaningful impact each day.

This role provides clerical support for multiple divisions and helps ensure accurate records, timely transactions, and organized workflows.

As a Clerical Assistant 2, you will perform the following duties:

• Timekeeping Support: Maintain and update personnel leave records, monitor usage, prepare schedules, and process time and attendance transactions
• Supply and Ordering: Process purchasing card transactions, coordinate supply orders, and maintain ordering schedules
• Personnel Actions: Prepare and process requests related to vacancies, hires, promotions, and other personnel changes
• Reception Coverage: Answer calls, assist visitors, and direct individuals to appropriate areas within the Bureau
• Mail Processing: Open, sort, distribute, and assist with preparing incoming and outgoing mail
• File Maintenance: Organize and update personnel and subject files according to established regulations

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

• Two (2) years or more of customer service experience.
• Two (2) years or more of professional computer experience
• You must be willing to work onsite full-time. Teleworking is not an option as part of this position's work schedule.
• You must be able to perform essential job functions.

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

• 711 (hearing and speech disabilities or other individuals).