Estimator / Project Manager- Trade Shows

Partnering with Aquent, a premier talent solutions partner, a leading experiential marketing and exhibit production company is seeking a dynamic professional to lead high-visibility trade show and event projects from concept to execution. In this role, you will have a direct impact on bringing spectacular brand experiences to life, bridging the gap between creative vision and physical reality while ensuring every project is delivered flawlessly, on time, and within budget.

The Opportunity

In this key position, you will be the driving force behind complex trade show and custom fabrication initiatives. By balancing client expectations, production timelines, and budgets, you will collaborate closely with design, engineering, and production teams to transform creative concepts into physical masterpieces. Your dual expertise in accurate estimating and end-to-end project management will ensure seamless execution and high-quality deliverables that captivate audiences.

Key Responsibilities

• Develop precise cost estimates and proposals for custom fabrications, trade shows, events, and multimedia services.
• Collaborate with design and account teams to align project scope, budgets, and production timelines.
• Source vendor pricing and define materials, labor, and production requirements while outlining clear deliverables and exclusions.
• Lead projects from kickoff through completion, ensuring milestones are met on time and within budget.
• Coordinate seamlessly with engineering, production, and show-site teams.
• Review and approve CAD drawings to ensure design accuracy and strict adherence to specifications.
• Oversee production processes and fabricated items in collaboration with shop leads and production directors.
• Monitor schedules, budgets, and work orders to maintain exceptional quality standards.
• Maintain clear, proactive communication with internal stakeholders and support event logistics and planning.

Requirements

• 5+ years of experience in project management, trade show execution, or exhibit production.
• Proven ability to manage multiple priorities and solve complex problems in a fast-paced environment.
• Exceptional organizational skills, self-motivation, and a keen eye for detail.
• Proficiency in Microsoft Office and Microsoft Project.
• Excellent communication and interpersonal skills to build strong stakeholder relationships.