Project Coordinator/Administrator

Description

Leidos is seeking a highly organized, detail-oriented Project Coordinator / Administrator to support the Program Management Office (PMO) for the Transportation Security Administration (TSA) Checkpoint Screening Equipment Deployment Services (SEDS) program.

This critical program supports the deployment of checkpoint screening equipment across more than 440 federally operated airports and TSA facilities throughout the United States.

In this role, you will provide essential operational and administrative support across multiple functional areas, including program management, finance, procurement, human resources, subcontractor coordination, and logistics. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment, manages competing priorities effectively, and collaborates with cross-functional teams to ensure seamless program operations.

Primary Responsibilities:

Program Management & Financial Support

* Provide day-to-day administrative and operational support to the PMO and executive leadership.

* Coordinate monthly and quarterly financial reporting, contract performance updates, and executive presentations.

* Support the preparation and submission of program deliverables, including monthly reports, In-Process Reviews (IPRs), and annual Contractor Performance Assessment Reports (CPARs).

* Maintain program schedules, task order calendars, executive summaries, and travel documentation.

* Enter, track, reconcile, and analyze financial and operational data using Costpoint, Fusion, Microsoft Excel, and other internal systems.

* Support purchase order processing, requisitions, and goods receipt activities.

Procurement, Logistics & Inventory Management

* Coordinate purchasing activities for program supplies, equipment, and services, including procurement card (P-Card) transactions.

* Process purchase requests and track procurement activities using Jaggaer (SciQuest) and other purchasing systems.

* Monitor inventory levels, coordinate with vendors, and ensure timely delivery of materials and equipment.

* Track purchase orders, shipments, and deliveries, providing regular status updates to program stakeholders.

* Maintain records and provide monthly reporting on duress alarm procurement, movement, and installation activities.

Subcontractor Coordination & Administration

* Support subcontractor onboarding, system access, and ongoing administrative requirements.

* Review subcontractor timesheets, invoices, travel expenses, and material charges to ensure accurate documentation and cost allocation.

* Monitor subcontractor labor and incurred costs using the Subcontractor Labor Incurred Cost System (SLICS).

* Facilitate communication among program management, procurement, finance, and subcontractor teams.

* Maintain accurate subcontractor records and assist in resolving administrative and financial discrepancies.

Employee Onboarding & HR Coordination

* Coordinate new-hire onboarding activities to ensure a smooth and efficient employee experience.

* Facilitate equipment requests, IT account setup, authentication tokens, employee badges, and building access.

* Coordinate onboarding checklists, first-day instructions, workspace arrangements, and employee welcome materials.

* Support employment verification processes, telework agreements, charge number assignments, and corporate card requests.

* Partner with HR, IT, and program leadership to ensure onboarding requirements are completed accurately and on schedule.

Systems Administration & Process Improvement

* Maintain SharePoint calendars, program documentation, and contract deliverable tracking.

* Coordinate subcontractor sponsorship and access to required internal systems.

* Serve as a key point of contact for administrative, procurement, and subcontractor-related questions.

* Identify opportunities to streamline workflows, improve data accuracy, and enhance operational efficiency.

* Compile and analyze information from multiple sources to develop reports, presentations, and actionable recommendations.

Basic Qualifications

* High school diploma or equivalent with 4-8 years of relevant administrative, project coordination, or program support experience.

* Ability to obtain and maintain TSA suitability/vetting approval.

* Strong organizational skills with the ability to manage multiple priorities and meet deadlines.

* Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, Outlook, and SharePoint.

* Experience with data entry, reporting, document management, and administrative processes.

* Strong written and verbal communication skills with demonstrated attention to detail.

* Ability to work independently in a remote environment while collaborating effectively with cross-functional teams.

* Demonstrated analytical, problem-solving, and follow-through skills.

Preferred Qualifications

* Current or previous TSA vetting approval.

* Previous experience supporting TSA, federal government contracts, or a government program management office.

* Familiarity with financial, procurement, and project management systems such as Costpoint, Fusion, Jaggaer (SciQuest), and SLICS.

* Experience supporting procurement activities, purchase order processing, and vendor coordination.

* Experience reviewing invoices, tracking expenditures, and supporting financial reporting.

* Previous experience coordinating employee onboarding or subcontractor administration.

* Familiarity with IDIQ contracts, task orders, and government contract deliverables.

Work Arrangement:

100% Remote

This position offers the opportunity to support a high-visibility federal aviation security program while collaborating with a diverse team of program management, financial, procurement, and operational professionals.

Please be advised that during the interview, you will be required to keep your camera on, and your interviewer will be taking your picture for identification purposes if an offer letter is extended to you.

If you're looking for comfort, keep scrolling. At Leidos, we outthink, outbuild, and outpace the status quo - because the mission demands it. We're not hiring followers. We're recruiting the ones who disrupt, provoke, and refuse to fail. Step 10 is ancient history. We're already at step 30 - and moving faster than anyone else dares.

For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

About Leidos

Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at www.leidos.com/careers/pay-benefits.

Securing Your Data

Beware of fake employment opportunities using Leidos' name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system - never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at LeidosCareersFraud@leidos.com.

If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.

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