New

Business Operations Professional - Peanut Innovation Lab

University of Georgia

retirement plan

United States, Georgia, Athens

Nov 13, 2026

Posting Details

Posting Number	S16022P
Working Title	Business Operations Professional - Peanut Innovation Lab
Department	CAES-Peanut Innovation Lab
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university ( https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,200 faculty and more than 7,900 full-time staff. The University's enrollment exceeds 44,000 students including over 33,000 undergraduates and over 11,000 graduate and professional students. Academic programs reside in 20 schools and colleges, including the newly established School of Medicine and the Victoria Kay Investor School of Nursing.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday through Friday, 8AM-5PM. Opportunity for international travel.
Advertised Salary	Commensurate with Experience
Posting Date	11/04/2026
Open until filled	Yes
Closing Date
Proposed Starting Date	12/01/2026
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title	Business Ops Pro-Dept/Unit I
FLSA	Exempt
FTE	1.00
Minimum Qualifications	Bachelor's degree in a related field or equivalent
Preferred Qualifications	Experience in academic department or research unit administration. Working knowledge of OneUSG/PeopleSoft financial modules, P-Card and travel and expense processing. Experience supporting sponsored projects, including subawards or international travel. Experience arranging international travel or shipping. Working proficiency in French.
Position Summary	Performs the financial, procurement, personnel, and logistics operations of the Peanut Innovation Lab ( PIL) and supports the administration of the Lab's subaward portfolio. Working under the direction of the PIL Project Administrator, the position prepares and reviews the Lab's transactions, coordinates the meetings, workshops, and international travel the project requires, and performs first-line review of subrecipient invoices against agreement terms and approved budgets. This is a grant-funded position with an initial two-year appointment. Continued employment is based on the needs of the project, as well as available funding and satisfactory job performance and progress.
Knowledge, Skills, Abilities and/or Competencies	Experience with procurement and accounts payable transactions Attention to detail Significant experience in travel and scheduling coordination for research personnel both international and domestic Experience with subaward processing and payroll Ability to work independently on a wide variety of tasks Ability to communicate effectively with multiple stakeholders and research personnel
Physical Demands	Normal for a standard office environment
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	Yes
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Financial and Procurement Operations

Prepare, review, and submit the Lab's financial transactions: payment requests, accounts payable journal voucher, budget journals and transfers, general ledger journals, and UGAMart requisitions
Review transactions for correct account and project assignment, adequacy of documentation and consistency with the approved budget before submission for approval
Reconcile Lab accounts monthly and identify and resolve coding and posting errors
Administer purchasing for the Lab, including vendor coordination, purchase order management, and invoice submission
Collaborate with the Project Administrator in preparing projections and burn-rate reporting across award budget periods
Serves as PCard holder, processing transactions in compliance with policy and established procedures

Percentage of time

Duties/Responsibilities

Meeting, Workshop, and Travel Coordination

Coordinate the Lab's meetings, workshops, training events and annual gatherings, including venue, catering, materials, registration, technology, and on-site support
Arrange international and domestic travel for project personnel and partner participants: authorities, visa and entry documentation, itineraries, and expense reporting on return
Apply federal award travel requirements, including flag-carrier and related restrictions, and raise questionable arrangements with the Project Administrator before commitments are made
Prepare event communications, invitations, agendas, and registration materials
Reconcile event and travel expenditures against the award budget and prepare post-event financial summaries

Percentage of time

Duties/Responsibilities

Subaward Invoice Review and Documentation

Perform first-line review and analysis of subrecipient invoices against agreement terms, approved budget categories, period of performance and cumulative spending, and refer exceptions and questioned items to the Project Administrator
Verify that supporting documentation and cost share reporting required by each agreement have been provided
Request and track outstanding documentation from partner institutions - certifications, audit reports, revised budgets - and maintain a status log of what is outstanding and for how long
Manage the subaward file for each partner, including executed agreements, amendments, invoices, correspondence, and the Project Administrator's monitoring records
Process approved subaward payment requests and reconcile subaward expenditure against the prime award

Percentage of time

Duties/Responsibilities

Personnel and Payroll

Prepare position, hiring, onboarding, and termination actions for Lab positions in OneUSG Connect and UGAJobs
Prepare payroll distributions and Expenditure Distribution Requests across award and cost share accounts
Support effort and cost share documentation for personnel charged to the award
Coordinate with the Office of International Education on visiting scholars and international appointments

Percentage of time

Duties/Responsibilities

Project Records and Reporting

Manage the Lab's project files, financial records and supporting documentation to the standard required for audit and sponsor monitoring
Compile data and prepare draft financial and administrative sections of sponsor reports for review by the Project Administrator
Track deliverable and reporting deadlines across the project and its partners, and prompt project leads ahead of said deliverables
Serve as the day-to-day administrative contact for partner institution staff, referring substantive questions to the Project Administrator

Percentage of time