Legal Administrative Assistant III

HIMS

Full Time

75676BR

Job Summary

This position provides essential administrative support within the HIMS department, focusing primarily on the efficient and accurate processing of subpoenas. The Legal Administrative Assistant will be responsible for receiving, analyzing, processing, and responding to subpoenas while adhering to all legal and hospital guidelines. This role requires a high degree of attention to detail, strong organizational skills, and the ability to maintain confidentiality.

Essential Duties and Responsibilities:

• Receive, log, and date-stamp all incoming subpoenas, ensuring proper documentation and tracking.
• Review subpoenas for completeness, accuracy, and compliance with relevant legal requirements (e.g., HIPAA, state and federal regulations).
• Identify the appropriate medical records custodian and collaborate with them to locate and retrieve requested medical records.
• Prepare and organize medical records in response to subpoenas, ensuring accuracy and completeness.
• Redact protected health information (PHI) as necessary, following HIPAA guidelines and hospital policies.
• Maintain a detailed log of all subpoena activity, including dates received, deadlines, actions taken, and records provided.
• Communicate effectively with attorneys, court personnel, and other parties involved in subpoena requests.
• Ensure timely responses to subpoenas, adhering to all legal deadlines.
• Prepare and process invoices for copying and other related expenses.
• Maintain organized and secure files of subpoena-related documents, both physical and electronic.
• Stay up-to-date on changes in laws and regulations related to subpoenas and medical record requests.
• Maintain strict confidentiality regarding patient information and legal matters.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (ucop.edu)

Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Required Qualifications

REQUIRED

1. Certification: RHIT.
2. Completion of Health Information Management course including Legal Aspects of Medical Record
3. Completion of Medical Terminology course.
4. Two years' experience with legal record review and release of information
5. High school graduation.
6. Knowledge of California, Federal and HIPAA regulations.
7. General PC knowledge, and working knowledge of EPIC, Microsoft, 3M.
8. Aptitude for technical perception and analysis of information in different system
9. Excellent interpersonal communication skills.

Preferred Qualifications

1. Three years of HIMS (Medical Records) experience in a hospital setting.
   
2. Database knowledge and experience.

About UCSF

At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what's possible for the patients we serve - a promise we share with the professionals who make up our team.

Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report - UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Health

Job Code and Payroll Title

004722 BLANK AST 3

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

100%

Location

Emeryville, CA

Campus

Emeryville

Work Style

Fully On-Site

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday - Friday