Contracts Analyst

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INITIAL REVIEW DATE (IRD)

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The IRD for this job is: 04-08-2024

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Physical Planning, Development & Operations (PPDO) manages and oversees all University activities and services related to physical and environmental planning, design and construction, engineering, physical plant maintenance and operations, capital planning and space management, and the associated business services necessary to support these functions. The University's main campus is spread across more than 2,000 acres and includes over 500 buildings comprising more than 8 million square feet. The department includes operating budgets of over $54 million, manages a project portfolio of approximately $950 million, and employs over 370 full-time staff to carry forth the duties necessary for the campus' development and operation.

More information can be found at: https://ppdo.ucsc.edu/ppdo/index.html

JOB SUMMARY

The Contracts Analyst reports to the Contracts Manager. The Contracts Analyst uses contract administration skills and organization policies and procedures to draft and issue standard contracts and agreements. Works on contract administration problems of moderate scope where analysis of situations or data requires a review of a variety of factors. May require guidance regarding specific transactions, drafting of complex contract language, and assistance in the interpretation of contract language. Exercises judgment in determining appropriate solutions to best serve each project, within the bounds of regulatory, statutory, and UC policy guidelines.

APPOINTMENT INFORMATION

Budgeted Salary: $32.28 - 37.36/hour. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: CONTRACT ADM 2 (007379)

Travel: Never or Rarely

JOB DUTIES

50% - Contract Administration

• Prepares and executes standard contract documents and assists with performing bidding cycle activities in accordance with all applicable policies and procedures.
• Initiates, interprets, and processes requests for construction contracts and related documents.
• Works with project managers to assist in determining the appropriate contract delivery method based on project needs.
• Serves as administrator for the contractor rotation process.
• Registers required contracts with the California Department of Industrial Relations (DIR) and sets up Builders Risk Insurance.
• Ensures labor compliance on larger projects by using tracking software.

30% - Consulting Agreement Administration

• Coordinates and prepares design and other consulting agreements.
• Oversees the processing, writing, and amending of various Professional Service Agreements (PSAs) and Executive Design Professional Agreements (EDPAs) and related documents.
• Works with project managers to initiate agreements and assists in determining which method is the most appropriate.
• Ensures that processes for consultant selection follow UCOP policies and are in accordance with statutory requirements.
• Establishes and maintains annual Professional Services applicant pool for PPDO along with investigating new applicants.

10% - Contractor and Consultant Administration

• Identifies, investigates, and establishes new contractors and consultants with a special emphasis on business outreach.
• Ensures contractors are licensed and active with the Contractors State License Board (CSLB) and California Department of Industrial Relations (DIR).
• When appropriate, assists the Contracts Manager in investigating and mediating departmental and contractor complaints.

10% - Insurance and Process Administration

• Oversees and tracks certificate of insurance for contractors and consultants.
• Assists with updating and creating documentation of processes and procedures, and updating workflow processes.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Written and professional interpersonal communications skills.
• Organizational skills sufficient to handle multiple assignments with the ability to prioritize, plan, organize, coordinate and perform work in various situations where competing demands are involved while maintaining a strong commitment to quality standards, attention to detail, accuracy and stated deadlines.
• Ability to identify and evaluate available information to make sound business decisions.
• Verbal and professional interpersonal communications skills.
• Ability to work effectively with broad and diverse constituencies ensuring strong customer service orientation and skills.
  
  

PREFERRED QUALIFICATIONS

• Working knowledge and understanding of specific contracting assignments.
• Working knowledge of internal departmental / unit operating policies, applicable state and federal regulations and general contract terms.
• Knowledge of the organization, including its infrastructure, goals, mission, rules, policies, guidelines, etc.
  

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work a hybrid work schedule and must be able to work successfully from a home/remote office and fulfill the requirements of the UCSC telecommuting agreement.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act), the Annual Security and Fire Safety Report (ASFSR) is available at: https://drive.google.com/file/d/1hUBiz3WS3zErEGOhSOu7KZZPzGkTwr_2/view?usp=sharing. This report is published by October 1st of each year and includes current institutional policies and procedures concerning campus safety and security; fire safety and evacuation policies; sexual misconduct and relationship violence reporting and response protocols; and crime and fire statistics for the three previous calendar years. A paper copy of the ASFSR is available upon request by contacting the UCSC Police Department at 114 Carriage House Rd., Santa Cruz, CA 95064, or by calling 831-459-2231 Ext. 1.

EEO/AA

University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination