Finance Analyst

Responsible for the financial oversight of a progressive and active department, which includes the Network of Affiliated Residency Training Programs and extramural grants and contracts, with an annual operating budget of approximately $7 million and extramural grants and contracts of $2 million. Develop and monitor the complex multi-funding sourced annual budget; Maintain, document and manage fiscal processes including purchasing, payroll, and general ledger, travel accounting, grant accounting, budgeting and forecasting. Conduct independent financial analyses and review relating to: 1) payroll expense 2) revenue streams and revenue procurement, 3) new programs, 4) financial performance improvement, 5) monthly budget variances and 6) ad-hoc needs in the department. In conjunction with the Business Operations Manager, represent the fiscal affairs of the department in interactions and negotiations. Responsible for monthly reconciliation of general funds, investment funds, compensation plan funds and grant funds. Ensure collections of receivables are followed up on a timely basis. Design database systems as required to supplement UCDH systems. Ensure compliance with university, campus, UCDH and extramural funding agencies' fiscal and accounting policies and procedures. Provide leadership for accounting and financial staff.

Apply By Date: 1/30/2025 at 11:59 pm - Interviews and recruiting process may occur at any time

Minimum Qualifications

• Bachelor's degree in accounting/finance, business, or other related fields and/or equivalent experience/training.
• Experience with budget preparation and management, budget analysis and forecasting to control complex budgets and recognize potential problems.
• Experience and knowledge in budget preparation, analysis and forecasting with ability to control complex budgets and recognize potential problems.
• Supervisory experience and leadership skills to effectively delegate tasks, set performance standards, evaluate performance, train, and motivate staff.
• Leadership experience.
• Knowledge of Generally Accepted Accounting Principles (GAAP) and University accounting policies and procedures. * Knowledge of federal and/or private grant budgeting, financial reporting and policies regarding use of grant funds. * Demonstrated experience and working knowledge of financial, budget, and payroll systems, or similarly complex administrative systems. * Excellent interpersonal communication skills and experience to effectively and professionally communicate verbally and in writing. * Skill to plan and anticipate operational needs, forecast deadlines, set objective/goals, coordinate/delegate work assignments, and facilitate program needs.

Preferred Qualifications

• Master's degree in business administration, public administration or other related fields.
• Knowledge and experience with UC Path, Kuali/KFS, AggieBudget, Cognos, AggieBuy, AggieService, a plus. Knowledge and ability to design and implement effective accounting systems, databases, and related procedures.
  
  

Key Responsibilities

• 50% - Accounting, Financial Processes, Internal Controls, Reconciliation, and Reporting
• 20% - System Development/Documentation & Financial Analysis
• 20% - Budget Development
• 10% - Other Duties as Assigned

Department Overview

The Department of Family and Community Medicine has approximately 27 faculty, 48 residents and fellows, 10 staff (career, casual, casual restricted), and 30+ Volunteer Clinical Faculty. The Department provides patient care in the Ellison building and Federally Qualified Healthcare Centers (One Community/Sacramento County). In addition, patient care is provided on labor and delivery.

POSITION INFORMATION

• Salary or Pay Range: $ 2,770.11-$5,022.99
• Salary Frequency: Biweekly
• Salary Grade: Grade 22
• UC Job Title: FINANCIAL ANL 3
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: M-F 8-5 pm
• Location: Ellison Ambulatory Care Center (HSP098)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% on-site
• This is not a H-1b Visa Opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• The duties or functions of this position include the handling of cash (or cash equivalents)
• This offer is contingent upon your successful completion of an Employment Misconduct Disclosure review where you will be required to disclose any final administrative or judicial decisions within the last seven years determining that you committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct.
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere