Sr. Executive Assistant

University of Missouri-Columbia
parental leave, paid time off
United States, Missouri, Columbia
801 Conley Avenue (Show on map)
Feb 23, 2025
Hiring Department School of Medicine Dean's Office Job Description The School of Medicine Dean's Office is seeking a highly organized and professional Sr. Executive Assistant to support the Executive Vice Dean. This pivotal role provides high-level administrative support, requiring discretion, confidentiality, and a commitment to excellence. Key Responsibilities: * Calendar Management: Schedule and coordinate complex calendars, meetings, and events for the Vice Dean, ensuring all arrangements are in place and appropriate attendees are available. Manage meeting facilities, equipment, and catering as necessary. * Research and Reporting: Collect and compile data for meetings and reports. Prepare analyses, presentations, and materials for the Vice Dean, and respond to inquiries as needed. * Travel Coordination: Arrange travel for the Vice Dean, track expenses, and submit for reimbursement. Maintain Continuing Medical Education (CME) credits and manage the Vice Dean's CV and biosketch. * Meeting Documentation: Attend and coordinate meetings at the request of the Vice Dean, preparing concise minutes for distribution and record-keeping. * Cross-Unit Collaboration: Manage interactions with other University units, including MUHC, Offices of Advancement, Public Relations, and Faculty Affairs, ensuring smooth communication and cooperation. * Communication Management: Screen and respond to telephone inquiries and greet visitors, determining access based on priority. Analyze and prioritize incoming correspondence for the Vice Dean. Why Join Us? This is an opportunity to work closely with leadership in a dynamic environment committed to advancing medical education and research. If you thrive in a fast-paced setting and are passionate about supporting the mission of the School of Medicine, we encourage you to apply! Shift Monday - Friday Minimum Qualifications A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary. Preferred Qualifications * Proven experience as an executive assistant or in a similar administrative role. * Exceptional organizational and multitasking skills. * Strong written and verbal communication abilities. * High degree of professionalism, discretion, and confidentiality. * Proficiency in Microsoft Office Suite and other relevant software. Anticipated Hiring Range Salary Range: $51,875 - $73,008 Annually Grade: GGS-010 University Title: SENIOR EXECUTIVE ASSISTANT Internal applicants can determine their university title by accessing the Talent Profile tile in myHR. Application Materials In addition to the online application, please provide a cover letter and a resume. Community Information Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city feel, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be! Benefit Eligibility This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits. Equal Employment Opportunity The University of Missouri is an Equal Opportunity Employer. To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.