Research Administrator 3 - 132381

DEPARTMENT OVERVIEW:

The mission of the The Halicioglu Data Science Institute (HDSI) is to lay the groundwork for the scientific foundations of the emerging discipline of data science, develop new methods and infrastructure, and train students, faculty and industry partners to use data science in ways that will allow them to solve some of the world's most pressing problems. HDSI has been established as an independent and innovative academic unit that works collaboratively with schools, divisions, departments, centers, students and faculty across multiple disciplines throughout the entire campus.

HDSI has 22.66 Faculty FTE on board, through a headcount of more than 48 faculty with split appointments in multiple departments. This highly talented data-driven ecosystem of thought leaders is only expected to grow in the coming years. HDSI is the administrative home for the undergraduate B.S. major and minor in Data Science, and three new graduate programs; Master of Data Science Online, MS in Data Science and PhD in Data Science. The undergraduate program has 1,000+ students across our major and minor programs. Our newly launched graduate programs are home to 199 MS students, 44 of which belong to our Online Master of Data Science degree, and 40 PhD students.

POSITION OVERVIEW:

This is a professional position at the experienced level of the Research Administrator Series. The incumbent is an experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

The Research Administrator will use their skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. They will work on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations, as well as complete and approve transactions for signature by manager or other authorized institutional official. The incumbent will also work on complex proposals and awards that may involve multiple investigators and / or multiple sub awards and guide less experienced staff. Typically, the incumbent will work on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards.

Additionally, the incumbent will provide analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract issuance and administration will be involved.

Post award reporting complexity in a highly complex, fast paced and rapidly expanding academic unit. Responsibilities include reporting to federal and state sponsors, cost-sharing reporting. Incumbent is currently supporting the department's complicated cost sharing process with FMCSA (Federal Motor Carrier Safety Administration). The incumbent will work primarily with NSF and NIH, but has sponsors such as DARPA.

For more information, please visit: https://datascience.ucsd.edu/

1. Bachelor's degree in related area and / or equivalent experience / training.

2. Knowledge of department administration and skill in analyzing results, identifying issues, and making recommendations to supervisor.

3. Ability to perform complex financial analysis and customized reporting.

4. Proficiency working with computer and information management systems.

5. Experienced with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.

6. Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Proficiency in utilizing Oracle reports, queries, and use pivot tables or similar experience using other financial reporting tools.

• Hybrid position with 3 days on-campus and 2 days remote.

• Occasional overtime may be required.

• Job offer is contingent upon satisfactory clearance based on Background Check results.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

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UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace