Program Coordinator I

Rutgers University

United States, New Jersey, Newark

Nov 14, 2024

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator I
Job Category	Staff & Executive - Administrative & Support
Department	SASN - Dean's Office
Overview	The Sheila Y. Oliver Center for Politics and Race in America seeks to fill a critical gap in our understanding of America's political landscape by serving as a non-partisan, multidisciplinary, fact tank on the link between race and politics in the US. The Center harnesses the collective expertise of Rutgers-Newark's esteemed scholars in political science, sociology, psychology, history, public administration, and data science, as well as forging partnerships with local and state-level institutions. We are committed to dissecting the connections between race and political attitudes, beliefs, practices, contexts, and structures. The Center operates with three key objectives: first, as a vital data resource center, producing and rapidly disseminating high-quality data on race and politics; second, as a hub for advanced training in critical methods and data analysis essential for comprehending the intricate web of race and politics; and third, as a catalyst for diversifying the public service sector by expanding access to careers in this field. The Center for Politics and Race in America was established in 2023 with funding from the State of New Jersey. In 2024, it was renamed to honor the late Lieutenant Governor Sheila Oliver, the first Black woman to hold statewide office.
Posting Summary	Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Program Coordinator I in the Sheila Y. Oliver Center for Politics and Race in America. Reporting to the Director, this Program Coordinator I coordinates the Sheila Y. Oliver Center for Politics and Race in America's programming, operations, and communication efforts. This position is responsible for and not limited to the following: Coordinates projects, programs, events, panels, lectures, conferences, and meetings (collectively "events"), including all aspects of planning, publicity, promotion, and follow up. Coordinates day-to-day operations, administration, and support. Coordinates communications efforts, including, maintaining and updating web and social media presences and other platforms and producing and curating content. Prepares and processes a variety of business and payroll transactions. Initial point of contact for the Center, interacting extensively with the University community and external partners and stakeholders.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	57356.00
Annual Mid Range Salary	71372.00
Annual Maximum Salary	85388.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, project management, and communication, promotion, and outreach.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Requires excellent communication and organizational skills; the ability to integrate multiple sources of information; strong decision-making and problem-solving skills; a commitment to continuous learning; and the ability to adapt to a changing environment to handle multiple priorities simultaneously; and to interact successfully with a wide range of individuals throughout the University and broader community.
Preferred Qualifications
Equipment Utilized	Regularly uses MS Office Suite, Cornerstone, ROCS, HCM, RAPSS, ECRT, E-Verity, OneSource, Drupal, and knows or will learn any and all systems used for payroll, accounting, budget, personnel, facilities and space, grant submission, events, communication, website and social media maintenance and updates, expense reimbursement, absence reporting, record keeping and retention, time keeping, parking, telephones, and knows or will learn all the equipment, software, and specialized materials needed to support the effective and efficient performance of the position.
Physical Demands and Work Environment	Fast-paced, stakeholder-focused, team environment. Must be able to work occasional evenings and weekends. Requires travel to event, partner, and community sites.
Special Conditions

Posting Details

Posting Number	24ST2216
Posting Open Date	09/26/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement