Accounts Payable Administrator

Acadia Pharmaceuticals Inc.
vision insurance, parental leave, paid holidays, sick time, tuition assistance, 401(k)
United States, California, San Diego
12830 El Camino Real (Show on map)
Nov 20, 2024
About Acadia Pharmaceuticals Acadia is advancing breakthroughs in neuroscience to elevate life. For 30 years we have been working at the forefront of healthcare to bring vital solutions to people who need them most. We developed and commercialized the first and only FDA-approved drug to treat hallucinations and delusions associated with Parkinson's disease psychosis and the first and only FDA-approved drug for the treatment of Rett syndrome. Our clinical-stage development efforts are focused on Prader-Willi syndrome, Alzheimer's disease psychosis and multiple other programs targeting neuropsychiatric symptoms in central nervous system disorders. For more information, visit us at Acadia.com and follow us on LinkedIn and X. Please note that this position is based in San Diego, CA. Acadia's hybrid model requires this role to work in our office three days per week on average. Summary As an Accounts Payable Administrator, you'll support the entire accounts payable process with precision and efficiency. Your key responsibilities will include coding and auditing invoices, managing Coupa processing, resolving invoice issues, and executing weekly check runs. You'll also handle vendor maintenance, perform reconciliations, manage month-end close tasks, and oversee 1099 reporting. This role demands strong analytical, organizational, and communication skills to ensure seamless operations and compliance Primary Duties & Responsibilities: Audit and Code Invoices: Ensure accuracy and compliance by meticulously auditing and coding invoices and expense reports. Manage Coupa Processing: Oversee daily Coupa Queue Processing, including the Invoice In Box/Smash, and address Coupa comments promptly. Vendor Relations: Maintain vendor records, resolve invoice issues, and verify voucher approvals for seamless payment processing. Execute Payments: Prepare AP checks and conduct efficient weekly check runs. Resolve Discrepancies: Address vendor inquiries and resolve billing/payment discrepancies swiftly. Reconcile Accounts: Perform monthly A/P to G/L account reconciliations to ensure financial accuracy. Month-End Close: Handle AP month-end close tasks with precision. Tax Reporting: Prepare annual 1099 tax reports and ensure compliance. Maintain Records: Keep AP files organized and up-to-date. Support Audits: Provide necessary documentation for external auditors. Adhere to Policies: Follow corporate policies and government regulations, ensuring all deadlines are met. Provide Support: Offer AP support to employees and vendors, and tackle ad hoc projects as needed. Education/Experience/Skills: An Associate's degree or equivalent combination of relevant education and applicable job experience may be considered. Bachelor's degree preferred. A minimum of 2 plus years' related experience, preferably in the pharmaceutical or biotech industry. Previous Accounts Payable experience required. Experience working in a public company and in a Sarbanes-Oxley 404 environment Experience with Great Plains, Concur, Coupa and Excel Understanding of sales/use tax application Strong analytical and organizational skills and the ability to comprehend complex instructions and maintain written records Strong attention to detail Demonstrated ability to schedule and coordinate multiple projects, priorities and resources in high paced environment Demonstrated ability to produce high quality work. Ability to think through a project or task and execute from beginning to end independently Effective organizational, communication, and time management skills Strong interpersonal skills, including tact, diplomacy, judgment and flexibility Proficiency at supporting effective interactions between team members and among cross-functional team Ability to effectively share information and ideas within and outside of department in written or verbal form; able to put forth own ideas and gain understanding from others Physical Requirements: While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, see, talk or hear in a standard office environment. Employee must occasionally lift and/or move up to 15 pounds. #LI-HYBRID #LI-BG1 In addition to a competitive base salary, this position is also eligible for discretionary bonus and equity awards based on factors such as individual and organizational performance. Actual amounts will vary depending on experience, performance, and location. Salary Range $23.56 - $29.47 USD What we offer you (US-Based Employees): Competitive base, bonus, new hire and ongoing equity packages Medical, dental, and vision insurance 401(k) Plan with a fully vested company match 1:1 up to 5% Employee Stock Purchase Plan with a 2-year purchase price lock-in 15+ vacation days 14 paid holidays plus one floating holiday of your choice, including office closure between December 24th and January 1st 10 days of paid sick time Paid parental leave Tuition assistance EEO Statement (US-Based Employees): Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every single one of the qualifications in the exact way they are described in job postings. We are committed to building a diverse, equitable, inclusive, and innovative company and we are looking for the BEST candidate for the job. That candidate may be one who comes from a less traditional background or may meet the qualifications in a different way. We would strongly encourage you to apply - especially if the reason you are the best candidate isn't exactly as we describe it here. It is the policy of Acadia to provide equal employment opportunities to all employees and employment applicants without regard to considerations of race, including related to hairstyle, color, religion or religious creed, sexual orientation, gender, gender identity, gender expression, gender transition, country of origin, ancestry, citizenship, age, physical or mental disability, genetic information, legally-protected medical condition or information, marital status, domestic partner status, family care status, military caregiver status, veteran or military status (including reserve status, National Guard status, and military service or obligation), status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, or any basis protected under federal, state or local law. As an equal opportunity employer, Acadia is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation. Furthermore, you may request additional support if you are unable or limited in your ability to use or access Acadia's career website due to your disability, along with any accommodations throughout the interview process. To request or inquire about your reasonable accommodation, please complete our Reasonable Accommodation Request Form or contact us at talentacquisition@acadia-pharm.com or 858-261-2923. Please note that reasonable accommodations granted throughout the recruiting process are not guaranteed to be the same accommodation given if hired. A new request will need to be submitted for any ADA accommodations after starting employment. Notice for California Applicants: Please see our California Applicant Privacy Notice within our Privacy Policy. Notice to Search Firms/Third-Party Recruitment Agencies (Recruiters): The Talent Acquisition team manages the recruitment and employment process for Acadia Pharmaceuticals Inc. ("Acadia"). Acadia does not accept resumes from recruiters or search firms without an executed search agreement in place. Resumes sent to Acadia employees in absence of an executed search agreement will not obligate Acadia in any way with the respect to the future employment of those individuals or potential remuneration to any recruiter or search firm. Candidates should never be submitted directly to our hiring managers or employees.