Accountant I

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

This position is located at the J.J. Pickle Research Campus in North Austin.

This position is in the Bureau of Economic Geology (BEG) located at the Pickle Research Campus, a department within the John A and Katherine G Jackson School of Geosciences. In this position, you will provide accounting services by processing a variety of invoices as well as account for procard transactions. Accurate and timely processing is required as well as compliance with Bureau and UT policy and procedures.

• Process a variety of vendor invoices accurately and timely. Obtain and review any approval agreements. Reconcile vendor invoices to Bureau records and/or agreements. Contact vendors and work directly with vendors and BEG staff to resolve account discrepancies. Perform any additional procedures required by UT for processing this document. Obtain PI approval. Obtain wire transfer information when necessary. Determine the account, object codes, dates, vendor information, etc. to enter into UT's Accounting System, DEFINE. Request transfer of funds if necessary. Obtain department and campus Accounts Payable approval.

• Account for procard transactions.Obtain monthly receipts from Bureau purchasers to enter into Bureau Purchasing System's payment section and DEFINE.Determine the accounts, object codes, as well as a description of purchase.Ensure that the transaction has all of the backup (such as receipts, travel approvals, ooefs, etc) needed to charge the account.Request transfer of funds if necessary.Obtain department approval.Prepare correction documents when necessary.

• For subaward and service agreement payments, review new agreements and amendments to understand what compliance issues must be followed.

• Enter tracking information into Excel spreadsheets to ensure timeliness and prevent duplications of payments.

• Other duties as assigned.

Bachelor's degree or one year of experience in accounts payable, accounting, purchasing, or working with contracts.Strong organizational skills and a flexible work style. Strong written and verbal communication skills. Proficient in Microsoft Excel.Ability to pay great attention to details. Ability to work as part of a larger administrative team.

Relevant education and experience may be substituted as appropriate.

Bachelor's degree or two years of experience in accounts payable or accounting.Direct experience related to the essential functions of the position including accounting and/or reconciliation experience. Work experience at UT Austin and knowledge of UT business policies and procedures. Working knowledge of DEFINE, contracts and grants, and purchasing.Experience performing complex administrative functions.Knowledge of accounting policies and procedures.Ability to work independently and to effectively coordinate the workflow of a very busy office. Ability to manage multiple challenging projects.Ability to problem solve and think critically.

$45,000 + depending on qualifications

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Resume/CV

• 3 work references with their contact information

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.