Administrative Support Manager

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Department of Veterinary and Biomedical Sciences in the College of Agricultural Sciences is seeking applications for an Administrative Support Manager position to oversee and manage the operations of the unit with management, fiscal responsibility and proxy responsibility for the Department Head. Additional responsibilities include, budget management, human resources management, facilities and information technology coordination, strategic planning, and process assessment and improvement.

Knowledge and understanding of university policies and procedures is required to manage the day-to-day activities and incorporate excellence, professionalism, diversity and customer service into the work environment. Primary responsibilities include but are not limited to:

• Assist Department Head with preparing various reports and confidential documents.

• Manage and oversee promotion and tenure process.

• Manage and oversee administration of budgets.

• Review and approval of all financial transactions.

• Management of grants and contracts including labor distribution planning and implementation.

• Manage and oversee graduate student assistantships and grants-in-aid.

• Manage and oversee processing of visa sponsorships.

• Manage faculty Ag Experiment Station federal projects and yearly annual reporting process.

• Coordinate academic and non-academic personnel actions with College's Human Resources Office including all limited term appointments.

• Maintain academic/administrative policies and deadlines.

• Oversee stewardship and associated activities of departmental endowments and gifts.

• Help to coordinate and maintain electronic calendar for the Department Head.

• Supervise and manage 5 department administrative support staff members including interviewing, hiring and training. Provide leadership and foster professional development, with emphasis on creating a positive, inclusive and diverse work environment.

• Maintain confidentiality in all aspects of departmental affairs.

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manage during the interview process.

Education and Experience:

Minimum requirements for this position include an associate's degree or higher plus 10 or more years of relevant experience, including 3+ years of supervisory experience, or an equivalent combination of education and experience.

The successful candidate must be highly motivated, organized, and detail-oriented while having professional written and verbal communication skills, excellent interpersonal skills, and a teachable spirit with the ability to mentor in order to incorporate professional development and professionalism into the work environment.Supervisory experience is required. Experience and proficiency in SIMBA, SAP Concur, Microsoft Office Suite (Outlook, Word, Excel, SharePoint/One Drive), Zoom and Filemaker, is preferred.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS: