Event Coordinator

JLL
United States, New York, New York
148 West 37th Street (Show on map)
Nov 25, 2024
Pay: $52000 - $65000 / year (paid hourly) Schedule: M - F; 8a - 5p (w/ flexibility for events) Location: Mid-town Manhattan, NYC \| Meta Campuses this is an admin heavy role focused on corporate event planning & scheduling Event Coordinator to lead a first-class team delivering many high-profile events in an energetic, high tech, corporate environment.This role requires an enthusiastic, proactive individual, an outstanding communicator with the ability to deliver incredible: customer service, organization, collaboration, leadership, and team development. Event Program Oversee the full life cycle of events from inception, client collaboration and scheduling to implementation for experiences ranging from meetings to elaborate productions at the site level Ensure effective management of an events program and calendar for as many as 65 events per week in meeting and event spaces across multiple buildings Lead team in designing fun, educational, social, and participatory events engaging the client population Lead the evaluation and feedback process post-event and create plan to implement changes and improvements Collaborate with other providers, acting as a single team with peripheral services to include internal and external production, catering, security, facilities, janitorial, movers and equipment providers Leadership Lead Manage, develop and supervise a professional friendly, creative, energetic, and detail oriented team in the delivery of extraordinary events Provide excellent onboarding, training, and team buildingActively support an environment of teamwork, cooperation, performance excellence and personal success Participate in the individual performance management program and personal development planning for members of the tea Align with facilities leadership team as a manager and act in a manager capacity for anything at the site/s Act as an ambassador for JLL, adopting and maintaining the firm's core values of Teamwork, Ethics and Excellence Client Relationships Proactively develop and manage client relationships ensuring expected service levels are achieved or exceeded Foster an environment of constant, quality communication between the team and the client Comply with all requirements of the Client contract and meet or exceed Key Performance Indicators Deliver an exceptional quality of service to the client, as reflected by client feedback Finance Management / Cost Control / Profitability Assist the Event Requestor, Client and Manage, Facilities to achieve or exceed financial targets and ensure effective, efficient, and economic operation of assigned responsibilities Ensure that operational expenditure for the site/s is managed within agreed budgets and identify efficiencies Assist with the annual budgeting and quarterly forecasting processes for the site/s. Manage payments to vendors where applicable, using available systems, complying with all relevant policies Provide accurate event, financial, and KPI reporting to both the client and JLL Qualifications 3+ years prior experience in events, facilities/property management, hospitality, or related field Corporate event experience highly preferred Ability to lift to 50lbs to assist with event set ups Experience planning events both in-person & remotely preferred Proficiency in a range of information technology tools and platforms Strong analytical, organizational and presentation skills Excellent communication and problem-solving skills Ability to work independently with little supervision and effectively deal with stressful